Document management is basically the process of storing and managing important documents for your business. Document management systems can be defined as the transfer, management, monitoring and storage of your documents and documents from paper-based to electronic environment. Today, a computer system or software is used for all of these.
Process management, on the other hand, mostly involves businesses or organizations reviewing their business processes and organizational activities. Improving the process includes performing performance measurement studies and organizing and documenting the processes in a flow. In this context, document and process management can be seen as two puzzle pieces that complement each other. Storing and processing information about the process has an important place in order to measure something or carry out managerial activities related to that process. Considering the sectoral needs, it can be seen that these two things are especially important for construction companies.
Tasks in the daily routine of a project manager include tracking and creating documents related to the construction site. It is expected to track and control these documents effectively and efficiently. With effective document management, processing historical data will become easier. If we want to explain process management through the construction industry; The project consists of many activities and each can be done in different locations. Performing a general follow-up may make it difficult to follow the process. How far have we come in time? How far have we come physically? How far have we come in terms of costs? Questions like these can be confusing. Using construction site tracking software to facilitate process management will make it easier for you to stay on top of your project.
How Can You Do Document and Process Management?
You can enter the values realized with the current discovery into these software systems. Thus, job, location and general based determinations become easier. Even if your overall metrics are progressing positively, work below the surface can cause delays and inefficiencies without you realizing it. You can make efficiency analyzes according to time and cost and perform effective process management by identifying the areas that fail. During the process of your project, you can make various improvements while the project is ongoing.
Keeping track of the jobs you subcontract will undoubtedly be the most difficult. Processing information can be time-consuming and cumbersome. It can be confusing which subcontractors will be late or how much labor you need. Document and process management software developed for this purpose (including today's advanced construction site software).
While keeping track of data, person-dependent Excel or Office files will make it difficult to keep track of your work. Although Excel is seen as one of the applications that make business life easier, it will inevitably create a messy environment when more than one person is involved. Incorrect calculations or format changes when combining different tables can make it difficult for employees. It may make it difficult for the project manager to see the project from a single source and follow the process. Loss of data can be one of the worst consequences. It can be foreseen that many problems may occur. Web-based solutions bring many conveniences thanks to the infrastructure used. The ability of multiple personnel to work on the same database or system can be seen as a solution that makes things easier without being affected by the size of the data. Data hosted on Amazon AWS-based servers leaves you no need to worry about your security. Anyone with internet and browser access can easily access this data. In this way, it is possible to eliminate disconnections between units and prevent loss of time. SmartRise software solutions enable you to perform effective document and process management. You can manage your business efficiently and effectively by choosing these software for your professional business solutions.
